What’s
the difference between Save and Save As? When
should I use which?
The
first time you save a file there really isn’t a difference, since the Save As
window opens and you proceed. However,
once the file has been saved, you will only use Save As if you
•
want to have another copy of your document with a different name (sometimes
useful when making many revisions)
•
want to save the document in another directory or on a different disk drive
•
want to save the document as a different file type than you did originally
Don’t
be alarmed when you Save after the first time.
It appears that nothing has happened, but the file has been saved with
the latest changes, in the same location, with the same file name, as the same
file type.
Keep
in mind there are three things you need to do to Save the first time:
1-Location
(work with the Save As window from top to
bottom).
1.
Location - At the top it says “Save In”. You must locate the
correct folder where you want to save the file. Hopefully you will be
saving on the building server:
To
get to your own folder on the server, follow this path:
Network Neighborhood
Entire Network
(Windows 2000 & XP need an extra step - Microsoft Windows Network)
Otsegoland
Wes1 or Hes1 or Gre1
Staff (Grand Rapids or Weston) Teachers (Haskins)
Your own folder
To
get to a student folder on the server, follow this path:
Network Neighborhood or My Network Places
Entire Network
(Windows 2000 & XP need an extra step - Microsoft Windows Network)
Otsegoland
Wes1 or Hes1 or Gre1
Students (GRE1
and HES1) Student Work (WES1)
Their graduation year folder
Their own
folder
2.
File Name - Type in a
unique file name that will help you to remember the contents of the file.
I would avoid punctuation marks and too many dates.
Windows 3.1 may have a maximum 8 characters with no spaces; Windows 95
can handle most anything. However, some Windows 95 programs other than Works still
limit you to the maximum 8 characters.
3.
File Type - Usually you will not have to deal with this since by
default it saves the file in a format that is unique to the program you are
using. Some exceptions:
a
You know you will be giving the file to someone that has a different
version of your program
b.
You know you will be using the file in a different program (Works vs
Word)
c.
If it is a graphic file, keep in mind the other programs you will be
using and the types they need. Some common types
of graphics file extensions that can be used in Office
programs are: .bmp .pcx .jpg
Return to Teacher Help Pages or Student Resource Pages
Last updated August 24, 2006
~
Mrs. K. Bradley
ot_kab@nwoca.org