Power Point and other Presentation Applications

PowerPoint - This is the program used in 4th, 5th, and 6th grade computer classes to prepare professional looking presentations (slide shows).  It is part of the Office collection of programs we use at school.

Power Point Vocabulary - study sheet

Presentation	a collection of slides that make up a "slide show"
Slide	a single "page" of a presentation (Ctrl M is the keyboard shortcut for a new slide)
Blank Presentation	clicking on this starts  a new, empty presentation
Auto Layout	PowerPoint has 24 layout choices for each new slide; some include space for text, clipart, a graph, table or organization chart.  To make a new slide, use the shortcut Control+M.
Text (words)	Double click the title text box, then type your title.  Double click the text box, then type your information.
Graphics (clipart)	Double click the graphic box on the slide, then get your clipart.
Custom Animation	Animations are special sound or visual effects that you can add to text or other objects on a slide, such as a chart or picture.  Make sure special effects and sounds are NOT ANNOYING and NOT TOO SLOW.  Don't irritate or bore your audience.  Usually, do not use these effects when you set animation:  Crawl, Flash Once, Dissolve, Swivel, and Random Effects.         In the Menu Bar, click on Slide Show, then click Custom Animation.  Effects Tab determine which "special effect" and sound you want for each object (text, graphic, etc.) on a slide; for a chart or graph, use "chart effects" Order & Timing Tab put the objects from a slide in the order you want them to appear; also choose whether you want it to appear automatically or require a mouse click Chart Effects control each piece of a chart like you can do for each object of a slide Multimedia Settings (only used for a movie or sound) Plays the movie or sound (either Automatically or On mouse click, depending on which option is selected on the Order & Timing tab) before running the rest of the slide's animations. Clear this check box if you don't want the movie or sound to play until all the slide's animations have run ----While Playing Click the Pause slide show button if you want the slide show to stop until the movie or sound is finished   Click the Continue slide show button if you want the slide show to continue playing while the selected OLE object, movie or sound is playing.   ---Stop Playing After current slide-when the next slide in the slide show is displayed After a specified number of slides ---More options you can set the action to "loop until stopped"
Slide Transitions	The "special effects" and timing, either automatic or with a mouse click, as you go from one slide to another in a presentation.  In the Menu Bar, click on Slide Show, then click Slide Transition.  Make your choices carefully.
View	On the left-hand side of the window, near the bottom, are the View shortcut buttons.  Left to right they are: Normal.............. This is the default which is used the most Outline.............. This causes the left side to become wider so you can enter text directly in the "outline" Slide.................. This causes the "slide" to be larger so there is more room to work on items in the slide Slide Sorter.... This shows all slides very small on one window (or as few as possible). You can rearrange the slides in this view by dragging them to the correct position.  You can also add transitions and timings, move slides, and duplicate slides. Slide Show....... This will start the presentation, beginning with the slide that is selected as opposed to the F5 key that starts the slide show from the first slide.
Background	what appears behind everything on a slide - click Format to go to Background - select either a solid color or choose a Fill Effect by dropping down on the color box and clicking one of the tabs (gradient, texture, pattern, or picture) and making more selections      Make sure the colors are "pleasant" and the font is easy to read - again, make this an enjoyable experience for your viewer.
Design Template	starts a new presentation using a pre- designed templates.
Slide Color Scheme	Under Format, this lets you change the overall appearance of your slide.
Action Setting	cause an "action" (go to a hyperlink that could be another slide or a web site, run a program, play a sound) when you either click on an item or move the mouse over it
Linear	go from one slide to the next in order
Non-linear	go to any slide you want, it doesn't have to be the "next" slide, you could also go to the Internet from a slide - use "action setting" to create the link
Auto Content Wizard	starts a new presentation by asking you for information about content, purpose, style, handouts, and output; placeholders have sample text that you can replace with your own.

Many features are used just the way they are in Word:  everything on the Drawing Toolbar, including inserting clipart, WordArt, font color, fill color, text box, etc.

Power Point Tips

Why does the light bulb appear, what does it mean? It appears when a tip is available relating to a task you just performed - it may tell you a keyboard shortcut you could use the next time you perform that task.  Just click on the light bulb to see the tip.

View a PowerPoint slide show describing the steps to create a presentation.  This 22-slide show will run automatically for about 3-1/2 minutes.  

• Remember to have good BALANCE on a slide - you want this to be a pleasant experience for your viewer.  By balance, it means make sure you have the same size margin on the left side of your slide as on the right side of the slide; and the same amount of white space at the top and bottom.  It also means you should have the same "amount" of text and graphic on a slide - you usually shouldn't have a huge graphic with only a few words or vice versa; make sure they are lined up in relation to each other - if the picture takes up more space than the text, center the text vertically within the same amount of space that the graphic uses.  

• Graphic Placement and Direction - Be sure the graphic leads the viewer's eyes to the text.  If the picture has eyes, they should be looking toward the text; if the graphic is something that moves, it should seem that it is moving into the words (people or animals walking, running, leaning; cars, trucks, airplanes 

HOW TO:

To return PowerPoint to a “blank” background after you have already saved the presentation with a design template: In the menu bar click on View – Master – Slide Master Click on any undesired objects and delete them Then set the background as you wish.
To insert a sound file into a PowerPoint presentation: in the menu bar click Insert, click Movies and Sound, click Sound from file, locate the file, double click it, you will probably want to click Yes so the sound will play automatically.  You may move the icon to the edge of the slide.  Under Custom Animation, click the Multimedia Settings - Click Continue slide show - type in a number 1 greater than the number of slides in your presentation - click the More Options button - click to place a checkmark in the Loop Until Stopped box - click OK
To insert a saved video clip  into a PowerPoint presentation: in the menu bar click Insert, click Movies and Sound, click Movie from file, locate the file, double click it, you will probably want to click Yes so the movie will play automatically.  You may resize the video on the slide.
To make the presentation fully automatic:  In the Slide Show menu, select Slide Transitions, click automatic, after xx seconds, remove the checkmark by On Mouse Click, click OK.  To get the correct number of seconds either type in the length of the video clip (if you know), or Rehearse Timings.
	To let the background show around a picture instead of "white space":  Select the picture; from the Picture toolbar, click the "transparent color" button, then click in the white area around the picture.  For more information about transparency, go to PowerPoint help, type transparency - read "Create transparent areas in a picture".  NOTE:  This does not work on all types of graphics - you'll just have to try it to find out.
To rehearse your timings, just click Rehearse Timings on the Slide Show menu. You can use the buttons in the Rehearsal dialog box to pause between slides, restart a slide, and advance to the next slide. PowerPoint keeps track of how long each slide appears and sets the timing accordingly. When you finish, you can accept the timings or you can try again.

PowerPoint Review

PowerPoint Storyboard Form

Karaoke anyone?  Here's our National Anthem (about one minute).  To get the correct timing, the Rehearse Timing feature was used (under Slide Show from the Menu bar).

KidPix Studio Deluxe- You may have used this program in the Primary Grades (Kindergarten, First, Second).  KidPix lets you draw serious or crazy pictures with many different tools (including "rubber stamps") with exciting  special effects;  Moopies lets you draw animated pictures; Stampinator is like a play where rubber stamps are the actors and you are the director telling them to move along a path you created; Digital Puppets are computer marionettes that you control with your keyboard; Wacky TV is a movie viewer that you can use to watch digital movies; and SlideShow is where everything comes together. You can add Kid Pix pictures, and projects you have saved for SlideShow (using Moopies, Stampinator, Digital Puppets, and SlideShow) to tell a story or to show off your finished masterpieces. You can put up to 99 slides in a SlideShow.

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Last updated March 07, 2007 ~ Mrs. K. Bradley
ot_kab@nwoca.org