File Management

Files and folders

Rename a file

Navigate - toggle (go back and forth) between files within a program by clicking on Window in the menu bar and then the file name or click on its button in the taskbar for files from different programs

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Organizing files using folders

Folders provide a useful way to organize the files on your system, providing logical places to create and store your files. Create folders for categories that match the way you want to organize your information, then save your files in the most appropriate folder. You can move files from other locations, such as another folder, to new folders you create. You can even create folders within folders. Your files are easier to find when you organize them this way.

Create a new folder several different ways:

Learn more by going to Computer Lessons for Kids and Small Adults, lessons 3-5.

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Building Network

You must log on properly so work may be saved on the building server and

                                                to use the printer.

            Username:  (you should know all of this information, if not see Mrs. Bradley)

            Password: 

            Domain: 

All student work should be saved in their own folder on the building server

To get to a student’s own folder, follow this path:

                   Network Neighborhood or My Network Places

                        Entire Network 
                           Microsoft Windows Network (XP & 2000, not on Windows 98)

                              Otsegoland

                                 Wes1 or Hes1 or Gre1

                                    Students (GRE1 and HES1) Student Work (WES1)

                                         Student graduation year folder**

                                            Student own folder

**Graduation Years:

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Disks and Drives

What is CD-ROM?  (Compact Disc - Read Only Memory) A CD-ROM disc is different from a floppy disk in that you can only get information from a CD-ROM, you can't put new information onto it.  And, a CD-ROM has much more memory than a floppy disk.  You would need 450 floppy disks to hold as much information as one 650 megabyte CD-ROM - that's why so many games and computerized books come on CD's instead of floppies.  Most computerized games and books have complicated graphics and sound effects, requiring more memory than a floppy can hold.  These are usually called just a CD rather than CD-ROM.  All types of computer CD drives can read these.

What is CD-R?  A CD-Recordable drive can put data onto a disk in just one session, and then is "closed" - one "burn" only - you can't add to it after you create it.  A regular CD can not be written to by a CD-R drive, you must use a CD-R disk.  A CD-R drive can read both a CD  and a CD-R though.

What is CD-RW?  A CD-ReWritable drive can write onto a CD-RW disk more than once - similar to a floppy or hard disk even though its appearance is very different.  A CD-RW drive can read CD, CD-R, and CD-RW.

What is DVD?  (Digital Video Disc, also sometimes called Digital Versatile Disc as its uses are expanded) The most popular DVD format can hold 7 times more data than a CD, as much as 17 gigabytes of data.  A special DVD drive must be used to read a DVD.  A computer DVD drive can read all other types of CD's.

Note:  CD, CD-R, CD-RW, and DVD look the same - you must read the label to know its type.

What is a zip disk?  A Zip Disk is a sophisticated floppy disk which stores up to 250 Mb of information. This is a much greater capacity than an ordinary floppy disk. You need a Zip Drive to be able to use a Zip disk.  Zip Drive - It's used to record onto a conventional-looking disk, which is slightly larger and chunkier than the 3.5 inch floppy. But the big difference is that the disks can hold up to a 250 Mb rather than the 1.4 Mb of a standard floppy. This means they are a great way of backing up large chunks of data from your hard disk as well as sharing data with other machines. Like floppies they are also re-recordable. Expect to pay considerably more though.

Note:  don't confuse a zip disk with a "zipped" file - a zipped file is one that has been made smaller in terms of the amount of disk space it requires (it has been compressed) - a commonly used program to zip or unzip a file or folder is WINZIP - many items from the Internet are "zipped"  for  a quicker download

Zip Disk	Floppy Disk

What is a floppy disk? A removable disk that stores information magnetically. Floppy disks come in two sizes: double-density(720 kb)  and high-density (1.44 mb).  High-density disks are used more often than double-density disks.  To tell them apart, a double-density floppy disk has only one hole at the top, a high density disk has two holes at the top.  To protect your floppy disks, keep them away from heat, drinks, and magnets.

Write Protect - You can prevent erasing and recording on a floppy disk by write-protecting it.  You do this by moving a little plastic tab to the write-protected position.

Formatting a Floppy Disk
They usually come preformatted, but you may want to recycle some old disks after a while if you have backed up the information.  To format a floppy disk:

1. Open My Computer (double-click its icon on the desktop), and then click the disk you want to format.

2. On the File menu, click Format.

3. Select or specify any of the following options that you want:

• Capacity

• Volume label

• Quick Format (Quick Format removes files from the disk without scanning the disk for bad sectors. Use this option only if the disk has been previously formatted and you are sure the disk is not damaged.  Use this to recycle disks used in the cameras.)

4. Click Start.

• Formatting a disk removes all information from the disk.

• You cannot format a disk if files are open on the disk or the contents of the disk are displayed.

What is a hard disk? A hard drive or hard disk acts as a digital filing cabinet for storing documents, pictures, applications, etc. You will normally find a hard drive inside a computer (called an internal hard drive). Hard disks are sealed units with a fixed capacity usually large enough to hold all of a computer's software and user files in one place. New files may be saved on them or existing files read from them. In the last five years hard drives have gone from being sold with a few hundred megabytes of memory to a minimum of 10 gigabytes or 10,000 megabytes.

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Last updated June 23, 2011 ~ Mrs. K. Bradley
kbradley@otsegoknights.org

visitors since 5-28-03